ServiceFleetAI runs your estimates, inspections, work orders, parts and invoicing the way a real shop actually works — then hands your commercial customers their own fleet portal you get paid for every month.
Everything a shop actually runs on — including parts inventory that knows the difference between the shop shelf and the back of each work truck.
Every truck, trailer, mower, dozer and generator you own — with service history, DOT status, driver requests and what each unit has cost you since the day you bought it.
Estimate, inspect, order parts, invoice and get paid without leaving the ticket.
Resell the fleet portal to your commercial accounts at wholesale and keep the spread.
Aging work orders turn yellow, orange then red until they're closed out.
"We stopped writing tickets by hand. Estimates go to work orders without losing parts on the truck, and I actually finish the invoice the same day."
"Eighteen units, two lots. DOT dates and cost-per-vehicle finally live in one place — and the shop sees the same data when I send a vehicle over."
"Customers approve from their phone and we get paid before the truck leaves. That alone paid for Pro."
"I don't have a full-time service writer. AI Office drafts the estimate and follow-up so I stay under the hood — I still approve every dollar."
"I didn't want to configure software after a 12-hour day. They stood it up, we were live in days, not weeks."
Example quotes shown for illustration.
Every module is in the plan — no per-module upsells.
Live KPIs — open work orders, customer aging, DOT due, out-of-service units.
Estimates, work orders and a drag-and-drop kanban board on one page.
Canned services plus custom inspection templates with photos and approval.
One-click convert, sequential numbering, card and ACH collection.
Parts & tools split between the shop and each named work truck. Auto-drawdown.
Shop and mobile scheduling by technician — one click to a work order.
VIN, plate, miles, engine hours and DOT lifecycle, with CARFAX lookup.
Annual and Level I/II tracking with results, tags and state inspections.
A phone-first complaint form that triages straight into work orders.
Samsara and Verizon Connect sync for odometer, engine hours, and MPG.
Time tracking plus DOT med card, CDL and certification expiration alerts.
Per-role and per-user permissions, individual logins, and full audit logs.
End of day, sales summary, profitability, referrals and cost per vehicle.
Drafts diagnostic ladders and service guidance — with safety guardrails.
Approve/reject with notes. Full audit trail on every state change.
Running dozers, generators or other off-road assets? See heavy equipment maintenance by engine hours.
Start with 15 days of Shop Management free. No credit card required.
Fleet Portal — $2 per unit / month, first unit free
Shops can resell Fleet Portal to commercial customers for monthly recurring income.
Additional users beyond the seats included in your package are about $16.99 per user / month.
Customer Texting add-on for Shop — $29 / month with your own local number and 1,000 texts included, then $10 per extra 500 texts. Pro and AI Office include texting with 1,000 texts a month; extra texts are $10 per 500.
Shop is self-serve. Pro includes done-for-you onboarding. AI Office adds hands-on setup for the software and the virtual office help, with no hourly retainer to keep track of.
Pro onboarding is included in the monthly package. AI Office has a $669.99one-time setup fee. You know the cost before the work starts.
info@servicefleetai.com · 443-966-0471 · servicefleetai.com
Shop is $199.99/month with 1 user and self-serve setup. Pro is $339.99/month with 2 users and done-for-you onboarding included. AI Office is $669.99/month plus a $669.99 one-time setup fee and includes 5 users. Additional users beyond the included seats are about $16.99/month each. Start with a 15-day free trial and no credit card. Fleet Portal is $2 per unit/month, with the first unit free.
Your first vehicle or piece of equipment is free. Each additional unit is $2/month, billed automatically. When you add or remove a unit, your monthly total adjusts on the next billing cycle — no plan changes or seat packs to manage.
Shop is self-serve. Pro includes done-for-you onboarding so most shops can get live fast. AI Office uses a $669.99 one-time setup fee instead of hourly onboarding. Fleet owners can add their first unit free; adding a second unit starts the subscription.
Yes. Shop owners and fleet managers can log in to either portal with the same email using separate login buttons. If you run a shop and also manage your own fleet, your vehicles and billing stay cleanly separated by portal.
Give your commercial customers their own fleet portal — vehicles, service history, DOT inspections, driver requests and approvals. You buy seats at wholesale, mark them up, and collect every month on top of the repair ticket.
Shops start with a 15-day free trial. Fleet owners start free with their first unit.